Navigating international document authentication can feel confusing — especially if you’ve never heard of an apostille before. That’s where On Call & Mobile Notary comes in. We provide Apostille Facilitation Services across Wisconsin, guiding you through every step with care, accuracy, and speed.
Whether you’re sending a birth certificate to Italy, a diploma to South Korea, or business documents to Mexico, we make sure your paperwork is prepared, notarized, and properly submitted for certification — so you can focus on what matters most.
What Is Apostille Facilitation?
Apostille Facilitation is the process of helping individuals and businesses obtain an Apostille Certificate from the Wisconsin Secretary of State (or, when required, the U.S. Department of State).
The apostille confirms that your document — such as a notarized power of attorney, corporate agreement, or vital record — is authentic and ready for use in another country that participates in the Hague Apostille Convention of 1961.
Instead of spending hours researching requirements or worrying about rejected paperwork, an Apostille Facilitator ensures everything is handled correctly from start to finish.
What Does an Apostille Facilitator Do?
Think of an Apostille Facilitator as your trusted guide through the maze of international document certification. Their role includes:
- Reviewing your documents to ensure they are notarized correctly
- Identifying whether you need an Apostille or an Authentication Certificate (for non-Hague countries)
- Coordinating with the Wisconsin Secretary of State, U.S. Department of State, or foreign embassies
- Managing all courier deliveries, mailing, and tracking so your documents arrive safely
- Providing scan-back copies for your records (available upon request)
At On Call & Mobile Notary, our facilitators handle every detail personally. You’ll have one point of contact, clear communication, and the peace of mind that comes from knowing professionals are watching over your important documents.
When Do You Need an Apostille Facilitator?
You’ll need apostille facilitation whenever you have official U.S. documents that must be recognized in another country — especially if you want to avoid costly errors or delays.
Here are a few common examples:
Personal Documents
- Birth Certificates for dual citizenship or family registration abroad
- Marriage Certificates for visa or residency applications
- Powers of Attorney for property or family matters overseas
- Adoption Documents required by foreign courts
- Academic Diplomas and Transcripts for studying or working internationally
Business or Corporate Documents
- Certificates of Incorporation or Good Standing
- Contracts or Agreements with foreign companies
- Trademark or Patent Filings
- Financial Statements for international banking or mergers
Instead of juggling state offices and international couriers yourself, let On Call & Mobile Notary manage the process quickly and efficiently.
Why Choose On Call & Mobile Notary for Apostille Facilitation
At On Call & Mobile Notary, we believe that professionalism and compassion go hand-in-hand. We understand that your documents often represent life milestones — from welcoming a child to expanding your business internationally.
Our Apostille Facilitation team offers:
- Same-Day Rush Courier Service (documents picked up before noon, returned before 4 PM)
- Expedited 10-Day Processing and Standard 20-Day Mail Service options
- Assistance with Certified Translations (USCIS-compliant, 90+ languages)
- Coordination with local notaries statewide, ensuring coverage across Wisconsin
- Secure handling, scan-back options, and signature-required delivery for every client
We make the process easy, transparent, and dependable — every time.
Examples of Apostille Facilitation Scenarios
- Student relocating abroad: You’ve just graduated from UW-Madison and need your diploma apostilled for a teaching position in Japan. We’ll handle the notarization, courier service, and state processing.
- Business expansion: Your Milwaukee-based LLC needs an Apostille for a certificate of good standing to open a branch in Spain. We’ll manage authentication with both state and federal offices.
- Family documentation: You’re sending a power of attorney to Mexico so a family member can manage property. We’ll notarize, apostille, provide witnesses upon request and return your document within days or same day.
Ready to make your international paperwork stress-free?
On Call & Mobile Notary – On Call, On Time, In Person – For That Personal Touch.